15 Google apps you can combine and automate to increase productivity
Learn how to combine and automate popular Google apps for more productivity in the workplace.
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Google Calendar and Gmail integration
Save yourself the work of writing custom integrations for Google Calendar and Gmail and use n8n instead. Build adaptable and scalable Productivity, and Communication workflows that work with your technology stack. All within a building experience you will love.
How to connect Google Calendar and Gmail
- Step 1: Create a new workflow
- Step 2: Add and configure nodes
- Step 3: Connect
- Step 4: Customize and extend your integration
- Step 5: Test and activate your workflow
Step 1: Create a new workflow and add the first step
In n8n, click the "Add workflow" button in the Workflows tab to create a new workflow. Add the starting point – a trigger on when your workflow should run: an app event, a schedule, a webhook call, another workflow, an AI chat, or a manual trigger. Sometimes, the HTTP Request node might already serve as your starting point.
Step 2: Add and configure Google Calendar and Gmail nodes
You can find Google Calendar and Gmail in the nodes panel. Drag them onto your workflow canvas, selecting their actions. Click each node, choose a credential, and authenticate to grant n8n access. Configure Google Calendar and Gmail nodes one by one: input data on the left, parameters in the middle, and output data on the right.
Step 3: Connect Google Calendar and Gmail
A connection establishes a link between Google Calendar and Gmail (or vice versa) to route data through the workflow. Data flows from the output of one node to the input of another. You can have single or multiple connections for each node.
Step 4: Customize and extend your Google Calendar and Gmail integration
Use n8n's core nodes such as If, Split Out, Merge, and others to transform and manipulate data. Write custom JavaScript or Python in the Code node and run it as a step in your workflow. Connect Google Calendar and Gmail with any of n8n’s 1000+ integrations, and incorporate advanced AI logic into your workflows.
Step 5: Test and activate your Google Calendar and Gmail workflow
Save and run the workflow to see if everything works as expected. Based on your configuration, data should flow from Google Calendar to Gmail or vice versa. Easily debug your workflow: you can check past executions to isolate and fix the mistake. Once you've tested everything, make sure to save your workflow and activate it.
Popular Google Calendar and Gmail workflows
+5
Suggest meeting slots using AI
The purpose of this n8n workflow is to automate the process of identifying incoming Gmail emails that are requesting an appointment, evaluating their content, checking calendar availability, and then composing and sending a response email.
Note that to use this template, you need to be on n8n version 1.19.4 or later.
+4
Scrape recent news about a company before a call
How It works
It's very important to come prepared to Sales calls. This often means a lot of manual research about the person you're calling with. This workflow delivers the latest news about businesses you are about to interact with each day.
Scans Your Calendar**: Each morning, it reviews your Google Calendar for any scheduled meetings or calls with companies.
Fetches Latest News**: For each identified company, it searches the web for the most recent and relevant news articles using newsapi.org
Delivers Insights**: You receive personalized emails via Gmail, each dedicated to a company you're meeting with that day, containing a curated list of news headlines, brief descriptions, and direct links to full articles.
Setup steps
The workflow requires you to have the following accounts set up in their respective nodes:
Google Calendar
GMail
Besides those, there are a few parameters in the node called Setup that can be used to tweak the workflow:
+5
Summarize social media activity of a company before a call
How it works
It’s very important to come prepared to Sales calls. This often means a lot of manual research about the person you’re calling with. This workflow delivers a summary of the latest social media activity (LinkedIn + X) for businesses you are about to interact with each day.
Scans Your Calendar**: Each morning, it reviews your Google Calendar for any scheduled meetings or calls with companies based on each attendee email address.
Fetches Latest Posts**: For each identified company, it fetches recent LinkedIn and X posts and summerizes them using AI to deliver a qucik overview for a busy sales rep.
Delivers Insights**: You receive personalized emails via Gmail, each dedicated to a company you’re meeting with that day, containing a reminder of the meeting and a summary of company's recent social media activity.
Setup steps
The workflow requires you to have the following accounts set up in their respective nodes:
Google Calendar
GMail
Clearbit
OpenAI
Besides those, you will need an account on the RapidAPI platform and subscribe to the following APIs:
Fresh LinkedIn Profile Data
Twitter
Email example
+2
Manage attendee registrations and send emails
n8nConf Companion workflow for blog post
+5
List social media activity of a company before a call
How it works
It’s very important to come prepared to Sales calls. This often means a lot of manual research about the person you’re calling with. This workflow delivers the latest social media activity (LinkedIn + X) for businesses you are about to interact with each day.
Scans Your Calendar**: Each morning, it reviews your Google Calendar for any scheduled meetings or calls with companies based on each attendee email address.
Fetches Latest Posts**: For each identified company, it fetches recent LinkedIn and X posts
Delivers Insight**s: You receive personalized emails via Gmail, each dedicated to a company you’re meeting with that day, containing a reminder of the meeting, list of posts categorized by the social media platform, and direct links to posts.
Setup steps
The workflow requires you to have the following accounts set up in their respective nodes:
Google Calendar
GMail
Clearbit
Besides those, you will need an account on the RapidAPI platform and subscribe to the following APIs:
Fresh LinkedIn Profile Data
Twitter
Email example
Build your own Google Calendar and Gmail integration
Create custom Google Calendar and Gmail workflows by choosing triggers and actions. Nodes come with global operations and settings, as well as app-specific parameters that can be configured. You can also use the HTTP Request node to query data from any app or service with a REST API.
Google Calendar and Gmail integration details
Google Calendar
Google Calendar is a time-management and calendar service created by Google Workspace. It helps you schedule and organize events and meetings, send notifications, and synchronize with your team. It is widely used by both individuals and organizations.
Other integrations with Google Calendar
Other integrations with Gmail
Google Calendar and Gmail integration tutorials
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FAQs
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